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TROPHY ENTRY REQUIREMENTS

TROPHY ENTRY CHECK LIST

For entry submission, the original score chart, signed and dated by the Official Measurer, must be sent to the Club’s office, along with:

  • $40 non-refundable fee.
  • Entry Affidavit either witnessed by an official measurer or notarized.*
  • Clearly focused photographs of trophy front, right side, and left side of horns or rack. For skull, include photographs of front, top, right side, and left side.
  • Completed Hunter, Guide and Hunt Information form.*
  • Copy of hunting license/
    big-game tags used to take the trophy.*

*Only required for hunter-taken trophies.


Once a trophy has been officially measured there are a series of steps that need to be completed to insure the efficient and accurate processing of the trophy entry. The most obvious and basic item needed to enter a trophy is a fully completed, current, original score chart, signed and dated by an Official Measurer appointed by the Boone and Crockett Club. Photocopies of score charts, as well as incomplete score charts, are unacceptable. Entries submitted on Pope and Young Club score charts, or on outdated score charts, are also unacceptable. When an entry is not submitted on the correct (and properly completed) score chart, all other processing steps must wait until a correct and accurate original score chart is received.

ENTRY FEE
A check or money order for $40 in U.S. funds must accompany each entry to cover the entry fee. If the entry fee is not included with the entry materials, or if the incorrect amount is tendered, the trophy owner is notified that the entry fee is needed and processing is held up until the correct amount is received.

ENTRY AFFIDAVIT
Another item of importance that must be submitted with each hunter-taken trophy is an original Entry Affidavit properly signed and witnessed. The correct Entry Affidavit is on the back of all current score charts.

The hunter’s signature on the Entry Affidavit needs to be notarized by a notary public, or witnessed by an Official Measurer. Once a trophy has been measured that makes the minimum score, the Official Measurer should give the trophy owner an opportunity to read the Entry Affidavit on the back of the score chart. Once the hunter is satisfied that he/she understands and meets all aspects of the Entry Affidavit, he/she should sign it in the presence of the Official Measurer who should then witness the hunter’s signature by signing and dating it in the spaces provided on the score chart.

Please note that the Official Measurer’s signature witnessing an Entry Affidavit on the back of the score chart is in addition to the Official Measurer’s signature on the score chart verifying his/her measurement. The Official Measurer must actually be present and see the hunter sign the Entry Affidavit before the measurer signs it, or the Entry Affidavit is unacceptable.

 

Example of skull photo requirements.

The notary public is still required in cases where trophy owners have no direct contact with an Official Measurer. For example, measurers frequently do not meet trophy owners when they are scoring trophies for big buck contests, or when a friend, taxidermist, or other individual delivers a trophy to a measurer for the hunter. Canadian trophy owners only can also have their signature witnessed by an employee of a fish and game department, in lieu of the notary’s or Official Measurer’s signature.

PHOTOGRAPH REQUIREMENTS
All bear and cat entries must be accompanied with clearly focused, close-up photo prints (black and white or color) of the front, left side, right side, and top of the clean, dry skull. All trophies with antlers, horns, or tusks must be accompanied with clearly focused, close-up photo prints of the front, left side, and right side of the trophy, preferably with a plain background. Slides are unacceptable.

INCORRECT
Side photo of antlers
CORRECT
Side photo of antlers

Field photograph submissions are highly desired but not required for trophy acceptance. We accept any submissions and publish photos showing the hunter with the animal in the landscape where the hunt occurred, excluding vehicles or structures. Please note that not all field photos will be published.

Digital photographs, which were previously unacceptable for many reasons, are now acceptable in place of regular print photographs. The primary reason is technology to make and reproduce high quality digital photographs needed to guarantee and protect the integrity of the Club's archives is now adequate to meet our needs. Many digital photographs we receive are printed with poor resolution (less than 1,200 dots per inch) and/or are printed on plain copy paper. Such photographs are unacceptable because they cannot be reproduced in B&C publications and are highly susceptible to damage. The Club needs high quality photographs that will last forever with each trophy entry. The photographs, especially field photographs if available, need to be high quality to be reproduced in books and magazines.

Digital photographs submitted for acceptance into the Club's Awards Programs, must comply with the following criteria:
A. Camera quality - the resolution level of the image must be 2 mega-pixels and above.
B. Printer - digital photographs must be printed at 1,200 DPI or better.
C. Paper - digital photographs must be printed on glossy, photo-grade paper.
D. Photo size - 3"x4" or 4"x6" singly or three or four photographs per page on 8"x10" or 8.5"x11" glossy photo paper.

HUNTER, GUIDE, AND HUNT INFORMATION FORM
Each entry that was taken by a hunter must also include a completed Hunter, Guide and Hunt (HGH) form, even if the services of a guide were not employed on the hunt. The hunter simply needs to complete the parts of the HGH form that apply to his particular trophy. The HGH form, and all other required forms, are available from the Official Measurer (or from the Records Office).

LICENSE AND/OR TAG
A copy of the appropriate hunting license (and/or tags, if applicable) must accompany each entry that was taken by a hunter. If a copy of the license and/or tags is no longer available, the Club will accept a statement from an appropriate Game and Fish Department official who will certify that a license (and any required tags) was possessed by the hunter at the time the trophy was taken. If the Game and Fish Department no longer has records at its disposal to verify the purchase of a license, a written statement, on official letterhead, from Game and Fish personnel stating the fact that the license information is no longer available is acceptable.

The last three items listed above, the Entry Affidavit, Hunter Guide and Hunt Information form and the hunting license copy, are only required for trophies that are known to have been taken by hunters. Trophy owners submitting picked up trophies, trophies of unknown origin, or trophies taken by deceased hunters are not required to submit these items to complete the entry.

In addition to all of the items previously mentioned, there are several other items or pieces of information requested for each entry. The first item is an accurate location of kill for each entry. In most cases the office simply needs the county or geographic location (e.g., river, mountain, etc.) and state or province where the trophy was taken. All trophies from the lower 48 states are listed in the records books by county and state, while all trophies from Canada and Alaska are listed by geographic location and state or province. Trophies from Mexico are listed by state and country. In cases where a trophy is harvested near a category separation boundary (e.g., mule deer/blacktail deer; grizzly bear/Alaska brown bear; etc.) the exact location of kill, pinpointed by marking an “X” on a map, is required.
Finally, if available, the Club would like to obtain the age of each trophy entry if the age was determined by a competent authority. The Club also would like to record the rack or tusk weights (in pounds and ounces) for walrus, caribou, elk, and moose. Complete details for providing this information are given on the back of each Hunter, Guide and Hunt Information form that must be submitted with each hunter-taken entry. The age data will likely be useful in managing big-game populations for trophy animals, as well as supporting the case for trophy hunting. The rack and tusk weights can be used to make comparisons between various North American big-game species, as well as comparisons with their counterparts in other parts of the world.

Incidentally, up to four people can be listed in the records book as the hunter for a single trophy. However, in order to list more than one person, each hunter must submit a signed and witnessed fair chase statement, as well as a copy of his or her hunting license/tag, for the trophy being entered. There are no special requirements to list more than one owner.


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