Stewardship

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Entering Your B&C Trophy

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Once a trophy has been measured, there are a number of entry requirements that need to be fulfilled to insure the efficient and accurate processing of the trophy entry. The most obvious and basic item needed to enter a trophy is a fully completed, current, original score chart, signed and dated by a B&C Official Measurer. Only score charts with copyright dates of 2015 or later are acceptable for entering a trophy. Copies of score charts can be obtained by calling Boone and Crockett Club at 406/542-1888 or downloading them here so long as copies of the front and back are printed on only one sheet of paper. Entries submitted on Pope and Young Club score charts, or on any outdated B&C score charts (copyright dates earlier than 2015) are also unacceptable. When an entry is not submitted on the correct (and properly completed) score chart, the Measurer will be asked to prepare and submit a correct and accurate original score chart for that entry. While different copyrighted versions may look nearly identical, they are significantly different. The 2015 versions are different than previous versions because the Entry Affidavit is no longer on the back of each score chart.

Entry Fee

A fee of $40 U.S. in the form of check, money order, or credit card authorization must accompany each entry. If the entry fee is not included with the entry materials, or if the incorrect amount is tendered, the trophy owner is notified that the complete entry fee is needed and processing is held up until the correct amount is received. Measurers, museums, Game and Fish agencies, and other similar not-for-profit organizations are exempt from paying the entry fee.

Photograph Requirements

Each entry must be accompanied by clearly-focused, close-up, black and white or color photographs; slides are not acceptable. All bear and cat entries must be accompanied by photos of the front, left side, right side, and top of the clean, dried skull. All other entries must be accompanied by photos of the front, left side, and right side of the trophy. The photos can be of either the mounted or unmounted trophy, so long as all the trophy’s features (antlers, horns, etc.) are clearly visible. All side photos, especially those of moose, must be taken at right angles to the head of the trophy, to clearly illustrate the trophy’s characteristics. 

The photos can be taken at any time, from time of harvest to the stage when the trophy is being scored. The photos enable the records office to verify the scoring procedure of each entry by comparing the photographs to the measurements on the score chart. In addition, they add valuable information to each trophy’s file that cannot be obtained in any other fashion. 

Digital photographs (not CDs, memory cards, or flash drives) are acceptable in place of regular print photographs now that the technology is available to guarantee and protect the integrity of the Club’s archives. Digital photographs submitted for acceptance into the Club’s Awards Programs, must comply with the criteria listed in table at left to clearly see all the trophy’s details, and for possible reproduction in B&C’s publications. 

Noncompliance with photo requirements causes delays in processing or in some cases, rejection. All the required photographs are needed to insure that the trophy is properly documented and correctly scored. 

While field photos are not required, the records office would like to obtain a good-quality photograph of each trophy owner with his or her trophy. High quality field photos are regularly used in various Boone and Crockett Club publications, in addition to helping verify conditions of the hunt. 

In the case of a new state or provincial record, the records office would like to obtain a good quality portrait photograph of the mounted trophy. Such photos are used as full page features for each state and provincial record in species specific records books such as Records of North American Whitetail Deer and others that are periodically published and updated from time to time. Each state and provincial record in these books is featured with a full page portrait photograph.

Entry Affidavit Notarization

An original Entry Affidavit, properly signed and witnessed, is a necessary requirement for each hunter-taken entry. As of 2015, the correct Entry Affidavit is no longer on the back of all score charts; it is a separate form. Click here to download a current copy of the Entry Affidavit. The hunter’s signature on the Entry Affidavit needs to be notarized by a notary public, or witnessed by a B&C Official Measurer. If the Entry Affidavit is witnessed by a B&C Official Measurer, it does not have to be the same Measurer that scored the trophy. Any B&C Official Measurer can witness the hunter’s signature on the Entry Affidavit.

Once a trophy has been measured that makes the minimum score, the Measurer should give the trophy owner an opportunity to thoroughly read the Entry Affidavit. Once the hunter is satisfied that he/she understands and meets all aspects of the Entry Affidavit, he/she should sign it in the presence of the Measurer who should then witness the hunter’s signature. Please note that the Measurer’s signature witnessing an Entry Affidavit on the back of the score chart is in addition to the Measurer’s signature on the score chart verifying his/her measurement.

In Canada the notary public is known as the Commissioner of Oaths. Therefore, Canadian trophy owners may have their signature witnessed by a Commissioner of Oaths in lieu of a B&C Official Measurer. In addition, Canadians may have their signature witnessed on the Entry Affidavit by an employee of a fish and game department. If trophy owners choose the latter option to have their signature verified on the Entry Affidavit, they need to include a business card of the fish and game employee with the Affidavit.

Up to four people can be listed in the records book as the hunter for a single trophy. However, in order to list more than one person as the hunter, each hunter must submit a signed and witnessed Entry Affidavit, as well as a copy of his/her hunting license/tag for the trophy being entered. To list more than one owner for a trophy in the records book, the hunter simply needs to include the names of all the owners on the owner line on the score chart. Click here to download a copy of the current Entry Affidavit form.

Materials Release Form for Non-hunter Taken Trophies

Trophy owners submitting purchased trophies, picked up trophies, trophies of unknown origin (e.g., auctions, yard sales, etc.), or trophies taken by deceased hunters, etc., must sign the Materials Release Form, which is at the bottom of the Entry Affidavit. 

Hunter, Guide, and Hunt Information Form

Each entry that was taken by a hunter must also include a completed Hunter, Guide, and Hunt (HGH) Information form, even if the services of a guide were not employed on the hunt. The hunter simply needs to complete the parts of the HGH form that apply to his/her particular trophy. The HGH form, and all other required forms, are available from the Official Measurer, the Records Office, or they can be downloaded here

Hunting License and/or Tags

A photocopy of the appropriate hunting license and/or tags, if applicable, must accompany each entry that was taken by a hunter. If a copy of the license and/or tags is no longer available, the Club will accept a statement from an appropriate Game and Fish Department official who will certify that a license (and any required tags) was possessed by the hunter at the time the trophy was taken. If the Game and Fish Department no longer has records at its disposal to verify the purchase of a license, a written statement, on official letterhead, from Game and Fish personnel stating the fact that the license information is no longer available is acceptable. In such cases, the hunting license requirement will be waived. The records office also requires copies of export permits for trophies transported out of Mexico and Canada, especially CITES permits.

The Entry Affidavit, Hunter Guide and Hunt Information form, and the hunting license copy, are only required for trophies that have been taken by hunters.  

Entry requirements for Boone and Crockett Trophies

* Measurers, museums, Game and Fish agencies, etc. are exempt from paying the entry fee.
** Does not apply to trophies of unknown origin or picked-up trophies.
*** Applies only to trophies of unknown origin or picked-up trophies.

Digital photo requirements

 

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